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Using PLU coding of goods allows you to organize convenient work eliminating errors in the storage and sale of goods.
In SmartTouch POS, it is possible to record weighted goods in accordance with their PLU code.
The list of products with PLU can be loaded into the Electronic Scale. Electronic scales weigh the goods and form a self-adhesive label indicating the Product Name, Product Weight and Product Cost. In addition, the barcode is printed on the label, which contains information about the product code and its weight. This Barcode is used by POS-terminal scanners to quickly get information about the sold weight product.
The PLU product code is the serial number of the product under which it is listed in the institution’s database and weights. The main requirement is that the PLU code must be unique in the institution’s coding system.
Group filling of the PLU code is done in the Admin Panel \ Product \ Products and dishes \ Gear \ Group filling
The value of the PLU product code can be viewed in the PLU field on the “Basic” tab in the product card
You can clear the PLU code by clicking on the Admin panel \ Product \ Products and dishes \ Gear \ Clear all PLU button
Weight barcode – EAN13, includes: prefix VSh sign, PLU – product code and its weight.
Composition of VS in EAN13 (standard):
2 first digits FF is a prefix sign of VS, In the Sparttouch POS coding system this value is 22.
6 digits PPPPPP – PLU – product code
4 digits WWWW– product weight in grams
C – Check Digit
To work with a weighted barcode, you must:
Accounting for containers when weighing goods allows you to automatically calculate the net weight of the sold product (dish).
For example, when selling:
The modifier Container “Bottle 1 liter” is created in the section Admin panel \ Products and dishes
Tare weight is defined in the modifier description card. Tab. Main field Weight
The binding of the modifier (Container) to the goods is done in the Administration Panel \ Products \ Price elements \ Modifiers
The software allows splitting the menu screen of the POS-terminal into two parts:
Clicking Products Groups menu button refreshes the products list according to the selected group.
To activate the mode and to set up the number of the displayed lines in the Products Groups, go to Settings\Interface\
If Products Groups and Products contain too many lines to fit on the screen, you can scroll lists to find all invisible items.
If the number of rows of Product Groups and Goods does not fit on the screen, you can use the scroll list to search for invisible elements.
Working with Charges on goods is made on the Administration Panel \ Products \ Charges
A Charges on a product is used to automatically calculate an additional charge for a product or service, such as tips, a service charge, etc.
To create a new Charge, click the “Create” button:
Fill in the following fields:
Name – name of Charges
Price list – a price list or menu for which goods a surcharge will be applied. If the field is empty, the surcharge will affect all menus.
Products groups – are a commodity group for which goods a surcharge will be applied. If the field is empty, the surcharge will apply to all product groups.
or Outlet – an institution to which goods the extra charge will be applied. If the field is not filled, the surcharge will apply to all establishments.
By percent or By Fixed sum — select the method for calculating the markup: as a percentage (of the price of the goods) or as a fixed amount.
Markup – value of markup depending on the set switch – percentage or amount
Priority – the priority of applying the markup, in case of using several markups.
Any merchant should work with the Price or the menu Menu (for the public catering).
Menu items are created based on the list of products and can have details different from the corresponding elements of other menus or products.
The program allows you to keep a simultaneous account of several menus with a different set of products, different prices and other characteristics. In this case, only one menu can be used in the institution. The operative switching of the menu in the outlet takes place in the Administration panel \ Settings \ Outlets \ Basic \ Price
Goods \ Elements of the price list – filling the Menu (price list with elements)
List of elements The menu (price list) is a hierarchical structure of the folders in which the elements are located.
The hierarchical structure of the menu (prices) created by you will be reflected accordingly in the sales window of the mobile POS terminal.
Creating a new Menu (Price) manually:
in the Administration panel create a new price:
• Goods \ Price click the Create button
• Fill in the created by Price products:
Goods \ Price elements – select a new Price next button Create Group, Create Item
Fill the Price list (Menu) in based on the products list
• Set a new price for the institution: Settings \ Outlets … Name of the institution … \ button Change \ Price field
Export price elements to Excel – click the button Export to Excel
The table of the downloaded file should have the following form:
Document Disassembly is used to formalize the separation of products into components, for the purpose of further sale or production in parts. For example, you can arrange the cutting of the carcass or assortment of bouquets.
Working with the document takes place on the administration panel in the section Stock \ Advanced \ Dish Disassembly
To create a new document, click the Create button.
In the table of contents of the document in the Dish field, indicate the dish, the semi-finished product or the products, which should be decommissioned.
The Quantity field indicates the number of dishes to be divided.
To enter information about the component, you must click the Add row button and fill in the values for Goods, Quantity. The price of the goods is automatically substituted from the receipts, if necessary, you can change it.
After filling out the list of components, click the Save button.
The results of the reconciliation can be seen in the report Remains and movements of goods.
You can find a product card in the Administration panel\Products\Products and dishes.
We use the Products term as a general name for Goods, Ingredients, Dishes, Convenience food and Services.
Name is a product’s name. Several names in different languages can be input at the same time. To change the current input language, click the button
Products can be assigned to previously created Groups for ease of reference. For example, Hot dishes, Beverages and so on
Product card fields are intended to specify:
Tab “Sell price”:
Calculation of the product’s price according to the extra charge rate
Click on the Calculate sell price button and input your extra charge rate in the displayed dialogue box.
The program will automatically calculate the selling price and display it in the Sell price field.
Tab “Meas.units” (Measurement units)
The Recipe tab provides the list of ingredients and their amount in dishes.
Recipe is used as a base to calculate the cost price of a dish.
Data about each product – ingredient are entered in the table line by line:
If you click the Calculate cost price button, the program will automatically refresh the next values:
This tab provides a text field with preparation instructions.
Tab «Nutritional value»
This tab provides nutritional values which you can use as guidance on food intake and balanced nutrition for your clients. Using the program, it is possible to keep records about carbs, fat, proteins and calories in dishes.
The Nutritional value tab displays information about content of fat, protein, carbohydrate and calories.
Nutritional values are calculated automatically by the program for mixed or multi-ingredient dishes.
Dishes’ nutritional values are recorded on the basis of the dish’s recipe. All products and ingredients contained in the dish are listed in the recipe.
Nutritional values of products and ingredients are to be entered in advance in their cards.
If the dish’s components are modified, its nutritional values will be recalculated after clicking on the Calculate cost price button of the Recipe tab.
Preliminary in the cards of the product of products and ingredients of the ingredients of the dish, it is necessary to take into account the nutritional values characteristic of them.
The recalculation of nutritional values after updating the ingredients of the dish, occurs when you click Calc. cost price on the Recipe tab.
This tab allows uploading, modifying or deleting a product’s photo. Products photos are displayed in the mobile application, in the Sales and Storehouse sections. If you need to keep several photos of a product, for example to make a slideshow for the electronic menu, use the function Add images to products selection menu in the section Administration panel \ Products \ Price list items
The Products list is located in the Administration panel\Products\Products and dishes. Please notice that the “Products” term is a generic one for Products, Ingredients, Dishes, Semi-finished products and Services.
For purpose of designation commonness, all Products are commonly referred to as Items in the software.
Items are located in the Products groups. To make products search easy-to-use, the structure of Products groups was made hierarchical, it means that some other groups may be found inside the main Group. You can create your own group structure and fill it with Items depending on your business activity needs.
The Create a Group button is designed to create a new group of Items.
The Parent field defines a (Parent) group one step higher in the hierarchy which contains the current Group.
To navigate between groups, double-click on the group.
The Create Item button is designed to create a new item (Product card). When creating an item, its group’s value will be defined in the Parent field. You can change the value of the Parent field any time you need it.
To create similar Items, you can use the Copy menu option. The Copy menu option is available once you click on the button with a gear-wheel icon located in the right part of the items list.
Watch Video lesson 1 showing how to work with products list.
The Import goods button allows you to load a list of products from the database into the database.
Importing data from a table:
2. Click the Import goods button \ Import from table
3. In the table, select the cells with the goods that you want to import. Copy the table cells to the clipboard (For Excel, press CTRL + C or the context menu option “Copy”)
4. In the “Import data from a table” dialog box,
Set the pointer to a cell marked as Ctrl-V (in the upper left corner)
5. Simultaneously press the Ctrl + V keys or the “Paste” context menu option. Copied text appears in the window.
Click the “Save” button
The Import from csv-file button calls the dialogue window allowing to upload Items from an external file.
Button Export to Excel – to store in external files tables: Productions, Calculation cards, Technology cards.
The Products search field filters the list of items according to the field’s value.
Products categories offer you an additional possibility to group products as you like to:
* produce reports broken down by Categories (Sales by products report)
* set up discounts for certain Products categories.
It is not mandatory to keep Categories.
To create a list of products categories, go to the Administration panel: Products\Products categories. A categorie value is set in the Administration panel: Products\Products and Dishes\Categories\Product categories field.
Unlike products group, the reference book of products categories doesn’t have a hierarchical structure so all categories are of equal value.
Example of using Products categories:
1) Category Products and Dishes set for breakfast:
2) Category Light First course:
* Meatball Soup
* Chicken broth
The use of group processing of elements allows you to set simultaneously the values of the fields Print Category, Product Category, Fiscal Group to the goods included in the group selected by the user.
The Parent field specifies the group of products for the elements of which the processing will be performed.
To specify which field should be changed, select the appropriate checkbox. If the checkbox is not set, the field value will not be modified.
Select in the drop-down list the value of the field that should be set to the Item groups
If you need to clear the field values, do not specify the field value when the check-box is installed.
To apply processing, click the Execute button.
You can add products images to the buttons of the products selection menu by using the Photos upload button in the Administration panel: Products\Price list items. The Photos upload button is located in the right part of the hierarchical list of the price list items.
The window for adding new images:
Product images are displayed in mobile applications: POS terminal (in the sales and warehouse sections), eMenu and BonusMe.
To view changes on the tablet, you need to re-login to the mobile application
1. Production and retail storehouses
2. Product card – setting up product properties
3. Executing a “Production” document
4. “Products stock movements” report – control of products receipt
5. Move products to the retail storehouse
6. “Products stock movements” report – control of products movements
7. Sales of products
8. “Products stock movements” report – control of products write-off action at the retail storehouse
If necessary, you can set a convenient order (sorting) the display of folders and buttons with items on the tablet. For example, set the list of items at the beginning of the list of items that are most often sold.
The order of elements of the price list for the Product Group is determined using the “Sorting order” field in the Administration panel: Products \ Price elements \ Group card (folder)
The order of elements of the price list for the Goods is determined using the “Sorting order” field in the Administration panel: Products \ Price elements \ Product card \ Main
To set the order, you must fill in the “Sort Order” field for all price items (menus). It should be taken into account that the greater the value of the field the lower the list it will be displayed in the menu on the tablet
in the Administration panel:
The program allows you to upload the file in HTML format with images of price tags.
The file can be opened in any browser and printed on the printer.
Working with price tags is done in the Administration panel\Products\Price elements:
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