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Warehouse

In the Administration Panel \ Settings \ Accounting Policy section, the following program enterprise operation modes are set:

  • Automatically generate write-off on sales
  • Curency

Administration Panel Settings: Accounting Policy | фото 1 | SmartTouch

Reports of the Stock section

Products stocks movements: Displays products stocks in the warehouses for the specified date range with the possibility to filter by Storehouses, Categories and Type of goods. 

The report have mode the Do not show zero positions

  • Products
  • Meas. unit (Measurement unit)
  • Start balance (Quantity, Sum incl. tax)
  • Arrival (Quantity, Sum incl. tax)
  • Consumption (Quantity, Sum incl. tax)
  • End balance (Quantity, Sum incl. tax)
  • Limits (Recom (Recommended balance),  Min)
  • Minimum stock (Minimum balance)

Administration panel: Reports of the Stock section | фото 1 | SmartTouch

Reports lines are highlighted in red if product’s stock in the warehouse is less than an authorized minimum level (column min.stock).

 In the production mode of public catering, when you click on the product line, the report displays the document numbers according to which the goods moved. If the product is an ingredient, then the products in which it is included are shown.

The additional form of presentation End balances for storehouses

  • A group of goods is the name of a group of goods.
  • Product – name of goods
  • Warehouse 1 – quantity of goods in all stock 1
  • Warehouse N – quantity of goods in all stock N
  • Total – the total quantity of goods in all warehouses

Administration panel: Reports of the Stock section | фото 2 | SmartTouch


 

According to documents and goods, the quantity of goods delivered or moved between warehouses for a period.

It works in two modes, depending on the type of document selected:

  • Products arrival
  • Products transfer

 

Products arrival:

Columns: Document number, Date / time of document creation, Goods, Supplier, Target storehouse, Base unit price, Quantity, Sum incl. tax

Administration panel: Reports of the Stock section | фото 3 | SmartTouch

 

Products transfer:

Columns: Document number, Date \ time of document creation, Goods, Target storehouse, Source storehouse, Price of base unit, Quantity, Sum ibcl. tax

Administration panel: Reports of the Stock section | фото 4 | SmartTouch

 

Suppliers settlements  – the history of mutual settlements with the supplier for the purchased goods.
Columns: Supplier, Balance at the beginning of the period, Delivery, Outgoing payments, Balance at the end of the period
In order for the uploaded file with the details (the list of receipts and payments), it is necessary:

  1. In the Supplied field, specify the required enterprise
  2. Click button Export in Excel

After the program unloads the file on your computer, it can be opened in a spreadsheet editor.

 


 

 


 

 


 

 


 

 


 

Warehouse documents Goods receipt, Goods transfer, Goods write-off, Public catering, Inventory, Application for goods and materials can be printed on A4 sheets of paper.

Before printing, you need:

  • Connected to a tablet with a POS terminal printer
  • The warehouse document must be previously stored (held)

Printing occurs after clicking on the Print button in the warehouse document card

Printing warehouse documents | фото 1 | SmartTouch

  1. Creating a vendor
  2. Create additional units
  3. Create receiving papers
  4. The document “Production catering”
  5. The report “The remains of the movement of goods”

You can find a product card in the Administration panel\Products\Products and dishes.

We use the Products term as a general name for Goods, Ingredients, Dishes, Convenience food and Services.

Product card | фото 1 | SmartTouch

Name is a product’s name. Several names in different languages can be input at the same time.  To change the current input language, click the button

Products can be assigned to previously created Groups for ease of reference. For example, Hot dishes, Beverages and so on

Product card fields are intended to specify:

  • Type:
    • Products means a common product that you can buy or sell. The product doesn’t have a recipe. It can be an ingredient of a dish or of convenience food. After the product is sold, its quantity is automatically written-off by the “Products writing-off” document.
    • Ingredientsare components of dishes or convenience food. Ingredients are not displayed on the tablet because they are supposed to be not for sale. If you need to sell ingredients, set the Type=Product in the Products card.
    • Dish are made of Products and Ingredients (Chicken Kiev and Blueberry Martini cocktail) and they are for sale. Dish components are defined on the Recipe tab. All Dish’s components are written-off immediately after sale by the “Food services production” document. If the Dish is a part of another Dish or Convenience food, its components will be also written-off. To add some additional information about the dish preparation, you can use the text field in the Product card \ Cooking technique tab.
    • Convenience food is the same thing as the Dish. This category is created to make distinction between dishes and convenience food more easily.
    • Servicesare intangible products which can be bought and sold. But buying or selling a service doesn’t generate any warehouse movements.

Fields values of the product card

Tab “Main”:

  • Groupis the name of the group that the product belongs to.
  • Barcodeis the code to be scanned. Using the barcode scanner, you can significantly simplify the process of choosing a product during selling operations and warehouse management. A code indicated on the product package can be used as a product code. If there is no code, for example on dishes or beverages, you can generate it. To generate a new unique code, you should click the arrow button situated to the right from the Barcode On the picture above, both the field and the button are marked by a blue frame.
  • Descriptiongives detailed information about products. You can keep description records in multiple languages. To change the input language, use the button
  • Selling price variable allows modifying the price depending on different conditions.
  • Products sold by weightdetermines whether you need to input the weight of goods being sold or not. This weight field can be used both for food and beverages.
  • Production storehouse is the storehouse where the dish is prepared.
  • Taxesdefines whether a dish’s products are liable to tax.
  • of shrinkage shows the product’s weight loss during storage or cooking.
  • Last receipt pricedisplays the last price of the product according to the receipt documents

Tab «Sell price»:

  • Price-list displays the menus’ names for which the price is valid.
  • Price is the price of products being sold according to the Price-list (Menu). This is the price for an item of the basic measurement unit. Different menus can have different prices.
  • Enabled adds products to the corresponding Price-list (Menu) of the tablet.

Product card | фото 2 | SmartTouch

Calculation of the product’s price according to the extra charge rate

Click on the Calculate sell price button and input your extra charge rate in the displayed dialogue box.

The program will automatically calculate the selling price and display it in the Sell price field.

Tab «Meas.units» (Measurement units)

 

Product card | фото 3 | SmartTouch

  • Basic meas.unit defines the measurement unit which will be referenced to every time you need to recalculate the alternative units using the conversion rate.
  • Meas.units used to record products arriving represents the list of options to recalculate in basic measurement unit with due allowance for the conversion rate. It is generally used to recalculate the number of recorded goods in different packages.
  • Min.qty for auto request defines the number of products to be ordered automatically after the stock limit is reached. This functionality works only if the auto-creation of limits requests mode is enabled. To enable the auto-creation mode, use the switches Create automatically a product request for items having reached the minimum acceptable stock and Create automatically a product request for items which stock is less than the recommended one in the section Settings\Accounting policy

Tab «Categories»

 

Product card | фото 4 | SmartTouch

  • Print cat. determines the location where a preparation ticket will be printed, for example, the kitchen where the dish will be prepared.
  • Extra print cat. determines an additional location to print a preparation ticket, for example, the kitchen where the dish will be prepared.
  • Fiscal Group defines a fiscal group for tax accounting.
  • Product category defines a dish’s category, for example, a dish for breakfast
  • Classifier
  • Organization allows linking products to enterprises of different forms of ownership.
  • General modifier means that the product is the modifier available for all dishes.
  • Vendor code / Article (previously Vendor code or External code) is the code used to link products with the third-party systems.

 

Tab “Recipe”

The Recipe tab provides the list of ingredients and their amount in dishes.

Recipe is used as a base to calculate the cost price of a dish.

Product card | фото 5 | SmartTouch

Data about each product – ingredient are entered in the table line by line:

  • Product — ingredient
  • is the required amount of a product (ingredient) to prepare a dish
  • net is the required amount of a product (ingredient) to prepare a dish
  • Price is the net amount of a product (ingredient) without its packaging which is required to prepare a dish
  • Cost price is an automatically calculated value based on the information about product (ingredient) purchase

If you click the Calculate cost price button, the program will automatically refresh the next values:

  • Cost price
  • Sell price
  • Extra charge.

TabPrepar.instruc.”

This tab provides a text field with preparation instructions.

Tab «Nutritional value»

This tab provides nutritional values which you can use as guidance on food intake and balanced nutrition for your clients. Using the program, it is possible to keep records about carbs, fat, proteins and calories in dishes.

Product card | фото 6 | SmartTouch

 

The Nutritional value tab displays information about content of fat, protein, carbohydrate and calories.

Nutritional values are calculated automatically by the program for mixed or multi-ingredient dishes.

Dishes’ nutritional values are recoded on the basis of the dish’s recipe. All products and ingredients contained in the dish are listed in the recipe.

Nutritional values of products and ingredients are to be entered in advance in their cards.

If the dish’s components are modified, its nutritional values will be recalculated after clicking on the Calculate cost price button of the Recipe tab.

Product card | фото 7 | SmartTouch

Preliminary in the cards of the product of products and ingredients of the ingredients of the dish, it is necessary to take into account the nutritional values characteristic of them.

The recalculation of nutritional values after updating the ingredients of the dish, occurs when you click Calc. cost price on the Recipe tab.

 

Tab «Photo»

This tab allows uploading, modifying or deleting a product’s photo. Products photos are displayed in the mobile application, in the Sales and Storehouse sections. If you need to keep several photos of a product, for example to make a slideshow for the electronic menu, use the function Add images to products selection menu in the section Administration panel \ Products \ Price list items

If you need to declare products arrival in the warehouse using other measurement units than the base ones, go to the Products card through the Administration panel\Products\Products and Dishes\Meas.units tab and specify additional measurement units for your incoming order:

 

  • Tap the Add Row button
  •  In this new line, input a measurement unit and a base unit calculation factor.

 

For example, we have Milk which base unit is the Litre. On the tab of measurement units management we can add an additional measurement unit “Bottle 1.5 l” with base unit calculation factor equal to 1.5. Thus to declare the receipt of 3 bottles in the warehouse, we have to specify “Milk, unit Bottle 1,5 l, quantity 3” in the products receipt document.  The program will automatically make the conversion of the quantity and price into base unit and we will get 1.5 * 3 = 4.5 litres entered the warehouse.

 

When registering a receipt in the section Administration panel \ Stock \ Products arrival , in the field “Meas.unit” select the appropriate unit of measure. The program will automatically recalculate the amount of the goods in the base unit.

 

The program will automatically fill the “Price” field with a value equal to the price according to the last product arrival document according to which the goods were delivered.

Change the price of the product if it does not match the price of the current arrival.

 

Different measurement units for products arrival in the warehouse | фото 1 | SmartTouch

The Products list is located in the Administration panel\Products\Products and dishes. Please notice that the “Products” term is a generic one for Products, Ingredients, Dishes, Semi-finished products and Services.
For purpose of designation commonness, all Products are commonly referred to as Items in the software.

Items are located in the Products groups. To make products search easy-to-use, the structure of Products groups was made hierarchical, it means that some other groups may be found inside the main Group. You can create your own group structure and fill it with Items depending on your business activity needs.

The Create a Group button is designed to create a new group of Items.

The Parent field defines a (Parent) group one step higher in the hierarchy which contains the current Group.

To navigate between groups, double-click on the group.  

The Create Item button is designed to create a new item (Product card). When creating an item, its group’s value will be defined in the Parent field. You can change the value of the Parent field any time you need it.

To create similar Items, you can use the Copy menu option. The Copy menu option is available once you click on the button with a gear-wheel icon located in the right part of the items list.

Watch Video lesson 1 showing how to work with products list.

 

The Import goods button allows you to load a list of products from the database into the database.

  • Import from csv-file from external file, CSV format, information in which is divided into columns using commas.
  • Import data from a table – by copying cells of a spreadsheet (for example, excel), in which the columns follow a certain way.

 

Working with products list | фото 1 | SmartTouch

 

Importing data from a table:

  1. Prepare a list of products for the table with the following columns: Name, Group name, Sale price, Purchase price, Bar goods, Barcode

 

Working with products list | фото 2 | SmartTouch

 

2. Click the Import goods button \ Import from table

3. In the table, select the cells with the goods that you want to import. Copy the table cells to the clipboard (For Excel, press CTRL + C or the context menu option “Copy”)

4. In the “Import data from a table” dialog box,

Set the pointer to a cell marked as Ctrl-V (in the upper left corner)

Working with products list | фото 3 | SmartTouch

5. Simultaneously press the Ctrl + V keys or the “Paste” context menu option. Copied text appears in the window.
Click the “Save” button

 

Working with products list | фото 4 | SmartTouch

 

 

The Import from csv-file button calls the dialogue window allowing to upload Items from an external file.

Button Export to Excel – to store in external files tables: Productions, Calculation cards, Technology cards.

The Products search field filters the list of items according to the field’s value.

The use of group processing of elements allows you to set simultaneously the values of the fields Print Category, Product Category, Fiscal Group to the goods included in the group selected by the user.

The group operation window is called when the Group processing of elements in the directory “Products” | фото 1 | SmartTouch button is pressed and the Group processing  of elements option is selected.

Group processing of elements in the directory “Products” | фото 2 | SmartTouch

The Parent field specifies the group of products for the elements of which the processing will be performed.

To specify which field should be changed, select the appropriate checkbox. If the checkbox is not set, the field value will not be modified.

Select in the drop-down list the value of the field that should be set to the Item groups

If you need to clear the field values, do not specify the field value when the check-box is installed.

To apply processing, click the Execute button.

The Production catering document is located in the Administration panel\Stock\Production catering

There are two possible modes of writing-off:

  1. Write-off mode: in this mode, the warehouse stock will be written-off on actual basis of dishes sales. A writing-off document of sold dishes is created automatically and includes the calculation of a cost price for each ingredient which the dishes were made of.

If you press the Generate writing-off on sales button on the Stock \ Production catering screen, only documents for writing-off by sales will be created.

  1. Production mode: in this mode, dishes and semi-finished goods production will be written-off on actual basis.

For production records, you have to go to the Administration panel: Products \ Products and Dishes…

  • and in the Production storehouse field, define a warehouse where the dish will be used after being made.
  • and in the Recipe section, define the ingredients composition that are essential for a dish making.

After being made, the Dish comes to the production warehouse at cost price according to the job order cost card. Its composition ingredients are written-off accordingly.

If the Dish is moved to another warehouse for further selling, it will be recorded and written-off as a Product (without job order cost card) at the cost price of the production warehouse.

Writing-off documents of produced dishes are created manually in the following way:

  1. Press the Create button
  2. In the document card, set the Production mode
  3. Press the Add row button on the Dish production grid to generate the list of produced dishes.
  4. Press the Fill button to fill the list of dish ingredients in from its job order cost card.
  5. Using the Ingredients list, you can modify a dish composition, for example, change products in the production.

 

If there is a stock balance in the warehouse, it will be writtenoff with an allowance of its average-weighted price.

If there is no stock balance and writting-off into the red is authorized (the flag Settings\Accounting policy\Authorize writing-off without products stock balance is set), the program will write-off at the last receipt price. The receipt price is defined in the Administration panel: Stock\Products arrival

Executing products receipt

You can prepare products receipt in the Administration panelsection Warehouse \ Products arrival

To create a receipt, click on the Create button

In the document card, fill in all required fields:

  • Supplier
  • Warehouse
  • Delivery number
  • Comments

To enter the list of products, click on the Add row button.

In the new row, you have to input:

  • product
  • unit
  • quantity
  • price

The products amount will be calculated automatically.

Add a new row in the table for each product type.

After completing the products list, click on the Save button.

 

Receipt based on the payment bill

In the Administration panelsection Warehouse\Products arrival, set the row pointer on the receipt paper to be paid.

Click on the button Input based on – Payment

Fill in the payment details in the document:

  • Inbound payment
  • Cash movement
  • Outbound payment
  • Input mutual payments balances
  • Charge as expenses
  • Cash desk/banking account source
  • Cash movement article
  • Counterparty
  • Amount
  • Comments

To save the document, click on the Save button

 

Executing products receipt. Receipt based on the payment bill | фото 1 | SmartTouch

 

Importing a list of products from a csv file

The list of goods in the receipt document can be downloaded from a text file in csv format

1. Prepare the file in accordance with the format specified below.

File format for download:

Product code (Vendor code); Quantity; Price; Amount (with tax)

Product indicators are separated by a symbol ; (semicolon). Fractional Separator – Point

Each item on a separate line:

Example

1; 100; 110; 11000
2; 90;  90.5; 8145
4; 40;  15; 600
5; 50;  10; 500

 

2. To download, click the button Import from csv file

 

Export to Excel

To upload to the Excel file format, click the Export to Excel button.

In the dialog, specify the location on the local disk where the file should be saved.

Executing products receipt. Receipt based on the payment bill | фото 2 | SmartTouch

The following columns are unloaded:

  • Document Number
  • Date of creation
  • Vendor number
  • Stock
  • Amount
  • Tax
  • The user who created the document
  • Comment
  • Tax

You can draw up a Product order:
* in the Mobile Application by using a button or an option of the Requests menu.
* in the Administration panel Warehouse\Requests.

All requests created in the Mobile Application on the tablet become visible in the Administration panel.

If you work in the Mobile Application, you can specify supplier’s company name or internal order in the Supplier field.
The order itself doesn’t mean a product arrival and it doesn’t create any warehouse movements.

To create a real products arrival, you have to tap the Input Arrival by order button. In this case a new document containing products items of the order will be added in the «Products arrival» list. To complete arrival order creation, open the appropriate document in the Administration panel, tab Warehouse\Product Arrival\Modify button. Input prices and correct quantity.  Once you save this document, a warehouse movement will be created.

Automatic calculation of the required quantity of ordered goods

Open the section Administration panel \ Warehouse \ Requests for goods and materials

Click the button in the form of a gear on the right side of the screen.

Requests | фото 1 | SmartTouch

In the drop-down menu, select the required method for calculating the quantity of goods:

  • Form on the basis of minimum limits
  • Form on the basis of recommended limits

 

The program will automatically calculate and fill the required order items

Orders (Sales) created in the Mobile Application on the Tablet are visible in the Administrator’s Panel in the Orders section.

 Orders | фото 1 | SmartTouch

 

The list of applications can be limited by the date of creation using the Start date, End date filter.

 

 

Orders | фото 2 | SmartTouch

When you click the down arrow on the Search button, additional order selection criteria are available:

  • Order Id
  • Comment
  • Outlet
  • Created By
  • Table
  • Payment type
  • Class categories
  • Taxes
  • Products and production
  • Only opened
  • Delivery

 

Initially, the order table has columns: Order number, Status, Table, Institution, Amount, Extra charge, Discount, Created, Closed, Comment

If you click on the order line, additional information about the order’s composition will appear: Name, Quantity, Amount.

When you click the Open button, the order card is displayed

 Orders | фото 3 | SmartTouch

To view the payment order history, go to the Payments tab

Orders | фото 4 | SmartTouch

 

If you click on the Export to Excel button, the program will offer to perform one of three actions:

  • Export to Excel; upload the filter list to the Excel spreadsheet
  • Export to Excel – orders for all time – download the list of applications to the Excel spreadsheet with no time limit
  • Order Items – download a detailed list of orders, ordered dishes, payments, and all information related to orders to an Excel spreadsheet. This list is convenient for carrying out in-depth analysis and building arbitrary reports using Excel.

Orders | фото 5 | SmartTouch

Symbol indicates Orders | фото 6 | SmartTouch orders that require delivery to the consumer. Double-click on the delivery symbol to open the list of delivered products.

The set the Delivery flag, allows you to set a filter that allows you to display only orders associated with delivery.

Orders | фото 7 | SmartTouch

To simplify the search for orders created in a mobile POS terminal on a tablet, they (orders) are numbered in a special way.

The order number consists of two parts separated by the “follow” symbol /

A unique system (cloud) number and a local number characteristic for sales made in your institution.

For example 11947967/16.

Work with orders is possible in the Administration panel on the Orders tab page

1. Production and retail storehouses
2. Product card – setting up product properties
3. Executing a “Production” document
4. “Products stock movements” report – control of products receipt
5. Move products to the retail storehouse
6. “Products stock movements” report – control of products movements
7. Sales of products
8. “Products stock movements” report – control of products write-off action at the retail storehouse

 

Date of prohibition of editing of warehouse documents – allows you to prevent changing warehouse documents with a date earlier than installed in the Administration panel: Stock \ Advanced \ Storehouses \ – select warehouse – “Date of forbidden modifications

This type of document is created in the Administration panel\Stock\Inventory screen and allows simplifying control of Products balances in the warehouse.

Manner of performance:

  • Create an Inventory document using the Create button.
  • Get an imputed products balance in the warehouse on the user-specified date using the Fill button. It’s this button that will show you an imputed products balance in the warehouse as of the current date (use-specified date).
  • Input a real product quantity present in the warehouse In the Real qty column.
  • When required, you can modify the value in the Price column  if you consider the imputed price to be wrong.
  • To add new products items, tap the Add Row button.

 

Inventory document | фото 1 | SmartTouch

Once you save you document, the program will execute corrective warehouse movements to make balances equal to actually input quantities. If after having entered a real products quantity you make modifications in old documents and your accounting quantity becomes different, tap the Fill acc.qty button. The program will save the actual quantity and update the accounting one.

 

Inventory document | фото 2 | SmartTouch

 

The results of discrepancies between the accounting and actual amounts are displayed in the Columns Varian. sum + and Varian. sum

Write-off can be made on the tablet or in the Administration Panel.

Write-off of in the administration panel described here.

Write-off on the tablet.

To go to the “Write-off” section, select the option of the Table menu: Warehouse \ Schedule

 

 

 

Section “Write-off” has two modes of operation: Goods and Documents. Switching between modes occurs by clicking on the corresponding tab located at the top right of the window of the mobile application.

 

 

In the Goods mode, the menu of goods available for debiting is displayed on the right side of the application. In Goods mode, a list of goods is generated.

In the Documents view, a list of debit documents is displayed on the right side of the application. This mode is provided for working with the list of documents. When navigating through the list, the list of items written off in the document is displayed on the left.

 

 

To create a new document, click the New Document button, if necessary, edit the date, the time the document was created in the dialog, and then fill in the Comment field.

Switch to the Goods mode to create a list of items to be written off.

When you click on the button with the name of the goods, it is added to the debit document.

The quantity of the written-off goods can be specified in the dialog after pressing the button with the goods:

 

 

or edit directly in the list of goods in the document with the + (plus), – (minus)

Clicking the Copy to New button allows you to create a new document with the same list of items as the document on which the index was placed.

After the final list of products is created, click the Hold document button, after the exchange the document will be sent to the cloud and will be available in the Administration panel \ Warehouse \ Goods write-off

The document can not be deleted, but can be reversed, that is, create a new document with negative values ​​for the quantity of goods.

For a reversal, set the pointer in the list of documents for the document that you want to cancel and click the Reversal button, and then a new document with negative line items will be displayed.

Reversing individual items is only available in the Administration Pane.

 

 

 

 

A return receipt accompanies the transfer of goods to the supplier, in fact is a receipt of a consignment note but with a negative quantity of goods.
Therefore, work with returnable invoices takes place in the same section of the Administration Panel as with the waybills: Warehouse \ Goods Receipt

The return receipt | фото 1 | SmartTouch
A return waybill can be made on the basis of an invoice, in which case its original content will correspond to an incoming invoice.
To create a return invoice, under the Enter button on the bottom, select the option Returnable invoice
Then you can edit and save the document

To perform the inventory count, go to the screen Warehouse\Inventory of the mobile application and proceed as follows:

* Click the “New document” button and set the date and time for the inventory count, if necessary add comments.

* Perform the inventory count of the products’ remaining quantity by selecting an item in the menu (the right part of the screen) and entering its actual quantity.

Performing inventory count with the Tablet | фото 1 | SmartTouch

 

If you have a scanner connected to your tablet, you can choose an item by scanning its barcode.

The list of items with their actual quantity will be saved in a new inventory document situated in the left part of the screen.

When inventorying a weight product, weigh the goods using a scale connected to the POS terminal, or enter the weight manually. In any case, please note that the weight goods can be weighed in several stages (for example, sugar is in several bags). With repeated weighing, the program will automatically summarize the result of all weighings.

To switch to another inventory document, use the toggle button Products\Documents.

  • Once you have completed entering all actual remaining quantities of product items in the warehouse, click the “Post document” button. All information about the inventory count will be immediately transferred to the cloud and displayed in the form of a document in the Administration panel – Warehouse\Inventory section.
  • To compare the actual and expected remaining quantities of products in the warehouse, open the inventory document in the Administration panel using the link Warehouse\Inventory.

The Copy button allows creating a copy of the inventory document with the purpose of its further updating.

The Delete button allows deleting the document, if it has not been posted yet.

The menu button […] allows editing the moment and comments of the document, if it has not been posted yet.

A stock balance in the warehouse can be defined in the Administration panel:

  • Stock\Reports\Products stocks movements
  • Stock\Inventory

You can write-off products in the Administration panel:

Products without recipe are written-off on the Warehouse\Products write-off screen.

Dishes with recipe are written-off on the Warehouse\Production catering screen.

If you want to write-off products automatically, set the corresponding flag in the Administration panel: Settings\Accounting policy\Writeoff automatically. Thus products will be written-off automatically after every selling.

Press the Generate writing-off sales button on the Warehouse\Products writeoff screen or on the Warehouse\Production catering screen and the corresponding products will be written-off as of pressing this button.

If there is a product balance in the warehouse, it will be written-off with an allowance for its average-weighted price.

If there is no balance and writting-off into the red is authorized (the flag is set Settings\Accounting policy\Allow to writeoff if product balance is absent), the program will write-off at the last receipt price. The receipt price is defined in the Administration panel: Warehouse\Products arrival.

Vendors (Counterparties, Suppliers or Customers) are managed in the Administration panel: Warehouse\Additional\Counterparties. On this screen you can specify contractor’s contact details such as Name, Tax identification number, Telephone number, Address and a Supplier\Customer attribute.

To keep dishes cost accounting records, it is recommended to:
* Create a separate Ingredients products group in the Administration panel: Products\Products and Dishes

* Enter products items which are ingredients (products) in the Ingredients group. When entering products items you have to set the Type field value equal to Ingredients.

Products Reference book is hierarchical so it offers the possibility to create an easy to use structure of ingredients groups.

* The Recipe tab appears for a product if its type is defined as a Dish or Semi-finished.
For a Dish, define ingredients composition for making this dish in the Product card \Recipe.

Use the Add row button to create a list of dish ingredients. You can even choose Semi-finished as an ingredient and the program will resolve it into components during automatic writing-off.
Writing-off of a product quantity will be made with respect to the Qty(gross quantity) column value.
A Net Qty (net quantity) column value is indicated just as a reference.

* To calculate Price and Cost price of a dish, tap the Calculate cost price button.
The cost price is calculated based on a weighted-avarage stock balance in the warehouse to date. If there is no stock balance, the price of the last receipt is used for the calculation.
You can set manually the receipt price in a product card (Ingredient).

Barcodes are used to identify Products. That’s why we recommend to equip each workplace with barcode scanners to increase work speed and avoid errors while inputting products nomenclature.  Values of all products barcodes are set on the Products detail screen in the Administration panel\Products\Products and dishes.

To input a barcode, move the cursor to the Barcode field and scan the barcode label applied to products or their packing cases.

Barcodes scanners can be connected to:

  • a device which an establishment Administrator is working on in the Administration panel (laptop or PC). As an example you can use a scanner for products arrival quick processing.
  • a tablet (Use for sales)

 

Based on the connection type, you can use a

  • USB scanner
  • Bluetooth scanner
  • Tablet camera (under development)